Events, festivals and exhibitions

'Hosting an event' refers to an activity open to the public or with the potential to impact the broader community. This includes festivals, markets, exhibitions, community events, and ticketed or un-ticketed public gatherings.

Hiring a council venue refers to the use of a council-owned facility for activities like meetings, functions, family celebrations, and private events that are not open to the general public.

Different application and approval processes apply depending on the nature of your activity. 

Private venue hire is generally suitable for activities not open to the public and that do not require broader event approvals.

If you wish to hire a council venue for private use, council has an online booking platform coming soon! In the meantime, please email or phone council to book. 

 Please note that venue hire does not automatically include event approvals where these may be required. 

If you wish to hold an event on council-owned or managed property, you must submit

• An event application form
• A risk assessment

These documents allow council to assess safety, suitability, and compliance requirements. Additional approvals or documentation may be required depending on the nature and scale of the event. Council will advise as part of the assessment process. 

Transport for NSW (TfNSW), NSW Police and Narrandera Shire Council have a process for approving special events. This will apply to your event if it is expected to impact local vehicular traffic or local pedestrian traffic, and/or will be conducted on-road.

Applications are considered by the Local Traffic Committee (LTC) before being referred to council. All applications for special events must be submitted at least three months prior to an event to allow for this process.

TfNSW has information, including a Special Event Traffic Management Plan template (TMP) available to download from the TfNSW website. This document is designed to provide the information needed to assess your application.

For further information regarding special events please contact council's Events team by email, phone or visit during office hours Monday-Friday 9:00am-4:30pm.

Council offers collaborative support to event organisers and is available to meet to provide advice and guidance during the planning process. This may include assistance with planning considerations, marketing and promotion, and correct processes.

Early contact with council by email is encouraged,

Council may provide promotional assistance for public events. The type and extent of promotion will depend on the nature of the event, available resources and alignment with council objectives.

Promotional assistance may include

• A listing on council’s events calendar
• Display on digital community noticeboards
• Promotion through Council or tourism social media channels
• Inclusion in community newsletter
• Sharing with relevant regional tourism partners

If you would like your event listed on council’s website events calendar, please email the following information to council

• One landscape image (1920x1080px)
• Event name, date(s) and time(s)
• Location
• Event description
• Contact details and (if applicable) ticketing information

Calendar listings are subject to content requirements, availability, and aligned with council objectives. 

Event promotion on council’s digital community noticeboards is subject to eligibility criteria, content guidelines, and availability. Please refer to the Digital Noticeboards Guidelines and Process for further information. 

Please email or call council for assistance or more information.